Technical guide

SendGrid technical guide

Everything an engineer needs to connect SendGrid to Salesforce: architecture, the exact build steps with real code, field mapping, the data model, security, monitoring, and the pitfalls we design out.

Platform: SendGridType: EmailDirection: OutboundObjects: Contact

Transactional email delivery from Salesforce. We have shipped it across 1 client project and 1 build task.

The value is that the action happens automatically from the record your team already works in, with the result tracked back in Salesforce.

We build it the Salesforce-native way: a Connected App and Named Credentials so no secrets ever live in code, field mappings that respect your data model, and record-triggered automation that does the work.

Every SendGrid build is delivered by a senior Salesforce architect on a fixed price, tested end to end in a sandbox, deployed to your org, and backed by 30 days of hypercare. You own the result: documented, source-controlled, and free of black-box middleware lock-in.

the connection at a glancesync active
01Salesforce flow / Apex
02Named Credential
03SendGrid API
04Records
Integration facts

How SendGrid connects to Salesforce

The real connection surface: how it authenticates, what it is built on, the endpoints and events in play, and where the reference docs live.

Connects via
No native managed package: custom Apex HTTP callouts to the SendGrid v3 Web API (or SMTP relay) for sendingInbound SendGrid Event Webhook POSTs event JSON to a Salesforce Apex @RestResource endpoint that matches events to Contact/Lead by emailSendGrid Apex helper library or middleware; a SendGrid Connector (Beta) exists for Data Cloud
Package
Custom build (no managed package)
Authentication
Bearer API key in the Authorization header
API type
REST+Webhooks
https://api.sendgrid.com/v3

Key endpoints

POST /v3/mail/send/v3/marketing/contacts/v3/suppression/unsubscribes/v3/suppression/bounces/v3/user/webhooks/event/settings

Webhook and platform events

processeddeliveredopenclickbouncedroppeddeferredspamreportunsubscribe
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From our builds

What we build for a SendGrid integration

SendGrid email delivery with marketing-contact and unsubscribe handling.

1client projects
1delivery tasks shipped

Email delivery

Used SendGrid for reliable email delivery from Salesforce, with marketing-contact and unsubscribe handling to stay compliant.

Real components we ship

SendGrid Mail Send APIMarketing-contact handlingUnsubscribe management
Step 0

What you will need

What we confirm on both sides before writing a line of code.

A Salesforce edition with API access (Enterprise, Unlimited, or Developer)
A dedicated sandbox to build and test in
A SendGrid account on a plan with API access
System Administrator access on both systems
A dedicated integration user with a minimum-access permission set
Agreement on the objects, fields, and sync direction for the SendGrid data
How it works

From trigger to record, end to end

The production runtime flow, with what happens in each system.

runtime sequence4 steps
  1. 01

    Trigger in Salesforce

    In Salesforce

    A record change or a button starts the SendGrid action.

    $A record-triggered flow or a Quick Action fires the process.
  2. 02

    Payload is built

    In Salesforce

    A flow or Apex assembles the request and maps the Salesforce fields.

    $Serialized with JSON.serialize; the callout is queued to run asynchronously.
  3. 03

    Call SendGrid

    In transit

    The request is sent to SendGrid.

    $HTTPS callout via callout:NamedCredential over Email API, with no secrets in code.
  4. 04

    Result written back

    In Salesforce

    SendGrid performs the action and the status is written back.

    $Response parsed; status and external ids stored on the record for audit.
Architecture

How the data actually flows

Left to right: sources, the integration layer, Salesforce, and the outcomes it drives.

system architecture
Sources
Salesforce record
Flow / Apex trigger
Integration layer
Payload build
SendGrid API call
Status write-back
Salesforce
Contact
Related records
Reports
Outcomes
Action done automatically
Status on the record
No app-switching

// sources feed the integration layer, Salesforce persists, outcomes ship

Data model

The objects behind the integration

The Salesforce objects we read and write, what each one is for, and the fields that carry the load.

ObjectPurposeKey fields
ContactThe primary Salesforce record SendGrid data maps onto.External_Id__c, Name, Status
AccountMatched or created for the customer or company behind the record.Name, External_Id__c
Error_Log__c (custom)Captures every request, response, and failure so anything can be replayed.Payload__c, Status__c, Related_Id__c

Salesforce objects typically in play for SendGrid

ContactLeadTask/Activity or EmailMessagecustom email-event object
Step by step

Build the SendGrid integration

Every step we follow to ship a production-grade build, with the code that matters.

1

Plan the integration and prerequisites

Before any code, we lock down access and design how SendGrid and Salesforce will talk.

  • A Salesforce edition with API access (Enterprise, Unlimited, or Developer) and a dedicated sandbox track
  • A SendGrid account on a plan with API access, plus admin rights on both systems
  • A dedicated Salesforce integration user with a minimum-access permission set, never a personal admin login
  • Decide direction (inbound, outbound, or bidirectional) and cadence (real-time callouts vs scheduled batch)
  • Budget the daily API request allocation and per-transaction callout limits up front
2

Register the app and scope OAuth in SendGrid

We create the connection on the SendGrid side and collect exactly the access Salesforce needs.

  • Create an OAuth app or scoped API token in SendGrid to get the Client ID and Client Secret
  • Grant the minimum OAuth scopes required, and note the API base URL and version
  • Whitelist the Salesforce callback URL if the tool uses the authorization-code flow
3

Store secrets with External and Named Credentials

We use the modern Salesforce auth stack, so no secret ever lives in code or metadata.

  • Create an External Credential (OAuth 2.0 or custom) with a named principal
  • Create a Named Credential pointing at the SendGrid base URL and enable the generated authorization header
  • Grant the External Credential through a permission set, so only the integration user can call out
  • This replaces legacy Remote Site Settings and hard-coded tokens entirely

Pro tip: Named Credentials, not code

Named Credentials keep the secret and endpoint out of your Apex and metadata, so nothing sensitive ships in a deployment or lands in version control.

4

Design the data model and external IDs

We make SendGrid records land cleanly on the right Salesforce object with no duplicates.

  • Map every SendGrid field to the Contact and related objects, documenting type, picklist values, and record types
  • Add a unique, external-id, case-insensitive field on each object as the match key
  • Define owner assignment, required-field defaults, and relationship lookups
5

Build inbound ingestion

If SendGrid data flows in, we ingest it safely and idempotently.

  • Expose an Apex REST resource (@RestResource) or subscribe to SendGrid's push or Platform Events
  • Authenticate and parse the payload, then Database.upsert on the external id in bulk
  • Make it idempotent, so a retried or duplicate payload never creates a second record
InboundRecordApi.clsapex
@RestResource(urlMapping='/inbound/records/*')
global with sharing class InboundRecordApi {
  @HttpPost
  global static void upsertRecords() {
    List<Row> items = (List<Row>) JSON.deserialize(
      RestContext.request.requestBody.toString(), List<Row>.class);

    List<MyObject__c> rows = new List<MyObject__c>();
    for (Row r : items) {
      rows.add(new MyObject__c(External_Id__c = r.id, Name = r.name, Amount__c = r.amount));
    }
    upsert rows External_Id__c;         // bulk + idempotent on the external id
    RestContext.response.statusCode = 200;
  }
  global class Row { global String id; global String name; global Decimal amount; }
}
6

Build outbound sync

If Salesforce drives SendGrid, we call out the right way.

  • A record-triggered flow to invocable Apex, or an Apex trigger handing off to a Queueable
  • Triggers cannot call out synchronously, so the HTTP callout runs asynchronously
  • Serialize with JSON.serialize and call SendGrid via callout:NamedCredential, handling every status code
SyncToServiceQueueable.clsapex
public class SyncToServiceQueueable implements Queueable, Database.AllowsCallouts {
  private List<Id> ids;
  public SyncToServiceQueueable(List<Id> ids) { this.ids = ids; }

  public void execute(QueueableContext ctx) {
    for (MyObject__c rec : [SELECT Id, Name, External_Id__c FROM MyObject__c WHERE Id IN :ids]) {
      HttpRequest req = new HttpRequest();
      req.setEndpoint('callout:Service_NC/v1/records'); // secret lives in the Named Credential
      req.setMethod('POST');
      req.setHeader('Content-Type', 'application/json');
      req.setBody(JSON.serialize(new Map<String,Object>{
        'externalId' => rec.External_Id__c, 'name' => rec.Name }));
      HttpResponse res = new Http().send(req);
      if (res.getStatusCode() != 200) ErrorLog.capture(rec.Id, res);
    }
  }
}
7

Engineer for scale and governor limits

We build it to survive real volume, not just a demo.

  • Bulkify everything: no SOQL, DML, or callouts inside loops (100 SOQL and 150 DML per transaction)
  • Use Queueable, Batchable, or Scheduled Apex for volume, and chain jobs for large syncs
  • Add retry with backoff and a dead-letter Error_Log__c record for anything that fails
NightlySyncBatch.clsapex
global class NightlySyncBatch implements Database.Batchable<SObject>, Database.AllowsCallouts {
  global Database.QueryLocator start(Database.BatchableContext bc) {
    return Database.getQueryLocator([SELECT Id, External_Id__c FROM MyObject__c WHERE Needs_Sync__c = true]);
  }
  global void execute(Database.BatchableContext bc, List<MyObject__c> scope) {
    ServiceClient.sync(scope);       // one callout per 200-record chunk stays under limits
  }
  global void finish(Database.BatchableContext bc) { /* chain the next job or log the run */ }
}

Watch out: governor limits

Salesforce caps SOQL, DML, and callouts per transaction. Bulkify everything and move volume to Queueable or Batch Apex, or the integration will fail at scale.

8

Lock down security and compliance

We give the integration exactly the access it needs and nothing more.

  • A least-privilege permission set, field-level security, and sharing for the integration user
  • Rotate secrets on a schedule, and add Shield Platform Encryption for sensitive fields where required
9

Test like production

We prove it works before it ships.

  • Apex tests with Test.setMock(HttpCalloutMock) covering success, failure, and a 200-record bulk case
  • At least 75 percent coverage, plus sandbox UAT and a parallel run against the live system
SyncToServiceTest.clsapex
@IsTest
private class SyncToServiceTest {
  private class Mock implements HttpCalloutMock {
    public HttpResponse respond(HttpRequest req) {
      HttpResponse res = new HttpResponse();
      res.setStatusCode(200); res.setBody('{"ok":true}');
      return res;
    }
  }
  @IsTest static void syncsInBulk() {
    Test.setMock(HttpCalloutMock.class, new Mock());
    List<MyObject__c> recs = new List<MyObject__c>();
    for (Integer i = 0; i < 200; i++)
      recs.add(new MyObject__c(Name = 'Row ' + i, External_Id__c = 'EXT-' + i));
    insert recs;

    Test.startTest();     // proves the callout is bulk-safe under governor limits
    System.enqueueJob(new SyncToServiceQueueable(new List<Id>(new Map<Id,MyObject__c>(recs).keySet())));
    Test.stopTest();
  }
}
10

Deploy, monitor, and hand over

We ship it safely and keep it healthy.

  • Deploy via change sets or an SFDX and CI pipeline, and assign the permission sets
  • Turn on monitoring and alerting on the Error Log, and optionally Event Monitoring
  • Hand over with 30 days of hypercare and failure alerting
Field mapping

Example field mapping

How SendGrid data lands on your Salesforce records. We tailor the full mapping to your org.

SendGridSalesforceNotes
Salesforce ContactSendGrid recordDirection: Salesforce to SendGrid
Record idSendGrid external referenceStored back on the record
Key fieldsSendGrid fieldsMapped per template
StatusSendGrid statusWritten back on completion
Created / updated atLastModifiedDateEnables delta sync and audit
Owner or repContact.OwnerIdAssignment rules or a default owner
API & limits

Rate limits and governor limits

The platform constraints we design around, so the integration stays fast and never falls over at scale.

Specific to SendGrid

Send throughput limited by the SendGrid plan tier
Salesforce Apex governor limits: 100 callouts per transaction, 120s cumulative callout timeout
The Event Webhook retries failed deliveries; the endpoint must return 2xx quickly

Salesforce platform limits

Salesforce caps API calls per 24 hours by edition and license count. We budget the daily allocation up front so the integration never starves other tools.
Per transaction, Apex allows 100 SOQL queries, 150 DML statements, and 100 callouts. We bulkify everything and move volume async to stay well under them.
SendGrid enforces its own rate limits. We honour them, and back off with jitter on HTTP 429 responses instead of hammering the API.
A synchronous callout can run for up to 120 seconds. Anything longer runs in Queueable or Batch Apex, never inline.
Security

Secure by design

How we keep the integration safe, least-privilege, and compliant.

Secrets stored in Named Credentials and permission sets, never in code or metadata
A least-privilege integration user, with field-level security and sharing scoped tight
All traffic over TLS, with signature verification on inbound events
Shield Platform Encryption available for sensitive fields
A full audit trail: every request and response logged for traceability
Every automation runs as a dedicated integration user, so actions are attributable and revocable
Sandbox-first delivery and change-set deployment keep production changes reviewed and controlled
Monitoring

Monitoring, retries, and reliability

What keeps the integration trustworthy in production, and how you know the moment something needs attention.

Every request and response is logged to a custom Error Log object, tagged with the related record id.
Failed calls retry with exponential backoff; anything still failing lands in a dead-letter queue for review.
Idempotency keys guarantee a retried or duplicate event never double-posts a record.
A dashboard surfaces failures, latency, and volume so problems are caught before users notice.
Optional email or Slack alerts fire on repeated failures or a stalled sync.
Testing & deployment

How we test, deploy, and hand it over

The quality gates every build clears before it touches your production org.

Apex unit tests with HttpCalloutMock cover the success path, failure handling, and a 200-record bulk case, at 75 percent or higher coverage.
The full flow is validated in a sandbox against real sample data and the edge cases that matter.
A parallel run reconciles the integration against your live system before cutover.
Everything deploys through change sets or an SFDX and CI pipeline, under version control.
Permission sets, sharing, and Named Credentials are configured in production, then we run 30 days of monitored hypercare.
Pitfalls

Common pitfalls we design out

The mistakes that quietly break integrations, and how we avoid each one.

Duplicate records on retry

Upsert on a unique external-id field so retried payloads are idempotent.

Hitting governor limits at volume

Bulkify and move work to Queueable or Batch Apex; never call out inside a loop.

Callouts failing when a token expires

Use Named Credentials so Salesforce refreshes the OAuth token automatically.

No visibility when it breaks

We log every call and surface failures on a dashboard with alerts, so an issue never goes unnoticed.

Reporting drifts from reality

External-id keys and a delta timestamp keep Salesforce and the source reconciled, so reports stay trustworthy.

Gotchas specific to SendGrid

No managed package: you must build and secure the Apex REST webhook receiver and verify the signed Event Webhook signature
Unsubscribe and bounce suppression must be custom-synced back to Salesforce opt-out fields
Apex callout and heap limits constrain high-volume sends from within Salesforce
FAQ

SendGrid integration: technical FAQs

How do you authenticate SendGrid with Salesforce?

We connect SendGrid using named credentials and API keys and store every secret in Salesforce Named Credentials with a permission set, so nothing is hard-coded or shipped in metadata.

Does the SendGrid integration handle bulk volume?

Yes. All Apex is bulkified, volume moves to Queueable or Batch Apex, and we respect the Salesforce governor limits (SOQL, DML, and callout caps per transaction).

How do you prevent duplicate records?

We upsert on a unique external-id field, so a retried or duplicate payload is idempotent and never creates a second Contact.

How is the integration tested and deployed?

Apex tests with HttpCalloutMock cover the success, failure, and a 200-record bulk case (75 percent plus coverage). We deploy via change sets or an SFDX and CI pipeline.

What happens if SendGrid or Salesforce is briefly down?

Failed calls retry with backoff and land in an Error Log object with alerting, so nothing is lost and any event can be replayed.

Inbound, outbound, or both?

We build whichever direction you need: an Apex REST endpoint for inbound, record-triggered flows or Queueable callouts for outbound, or both for a two-way sync.

Want us to build your SendGrid integration?

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